How I Check My Email to Be a Better Writer

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I aspire to be a person who goes to sleep with zero unread emails every day.

It doesn’t always happen that way, because I’ll end up saving something as a to-do and then before you know it, that little red bubble on my phone says I’m slowly piling up emails again.

But I need these.

These are my Medium digests, with important information I need to be a better writer.

These are emails from workshops, coaches, and courses I’m in, with important information I need to be a better writer.

These are fourteen thousand emails from Shaunta Grimes.

These are business expense receipts, submission deadlines, and form submissions from my website.

These are, okay, that one is just a reminder that I need to skip this month’s MeUndies order.

Getting started

I set myself a timer and decided I wouldn’t check my phone or Facebook until the timer went off. Until then, it was just me and my inbox.

I powered through about 80 emails in 40 minutes and that little red notification bubble has (temporarily) gone back to hell where it came from.

To get started, I opened the following tabs in my browser:

I ended up opening a budget spreadsheet and WordPress as well, which I explain below.

I just started at the top of the email list and went through one at a time. And I took an action with each email.

  • Medium Digests: I opened each article that I wanted to read later and saved it to my reading list within Medium, then deleted the digest email
  • Mailing Lists: I unsubscribed if no longer relevant or simply marked as read if I wanted to stay on the list
  • Bills: I paid them, opened my Google Sheet where I track bills, and recorded the payment
  • Submission Calls: I put a card in my Shiny Object List describing the submission along with the deadline and link to submit — if I have time for shiny objects, I’ll submit during my next Shiny Week
  • Guest Posts: I get inquiries to submit guest posts to my website, so I responded to these with a no thanks or a tell me more
  • Account Confirmations: If I needed to click a button to confirm my email or reset a password, I took care of it in a few seconds and moved onto the next email
  • Valuable Emails: Emails that I want to keep handy but don’t have the focus to deal with right now got a label applied in Gmail so I can find them easily later

I also realized that I received a guest post inquiry through my coaching client inquiry form, so I hopped over to WordPress to adjust the verbiage and hopefully make it clearer what each form is for.

Building the new email habit

My goal is to handle my unread emails in this manner once or twice a day, but I’m not hung up on the zero as a marker of my success. What I want to get from this habit, however “successful” I am at keeping my inbox at zero, is a more intentional approach to my email inboxes and professional development.

It does me no good to be on mailing lists for writers and saving articles about writing if I’m not taking the time to read them, learn, and implement what they teach me.

Handling my email inbox is the first tiny step toward building the habit of improving my writing.